How to Maximize the Value of a Board Meeting

A board meeting is the chance to discuss significant company issues with a variety of experts. They help to provide diverse perspectives, which is essential when deciding on large-scale strategies and defining the methods by which teams work toward those strategies.

However, the efficacy of a board meeting is contingent on how effectively leadership guides conversations and stays on topic. Meetings will not be productive when they are not on topic and go over time, no matter how stimulating the agenda. In addition, if essential documents are not delivered to the attendees prior to the meeting, it will be difficult for them to prepare and participate.

To maximize the value of board meetings, begin every meeting with a 10-minute recap of the key elements from previous pre-meetings as well as the board’s agenda. This will help clear board members their minds and keep them focused.

Getting sidetracked by discussions that are new can take up precious meeting time and distract board members from the most important agenda items. Include a parking lot item on the agenda to allow for discussions on topics that require further study but aren’t the top priority.

After the agenda has been decided It’s important to listen to reports from the executive director as well as any standing or committee reports. It’s also a good idea to allow someone to read financial reports however only if they require further discussion. The chair should then allow the floor for a vote on each item once the discussion is completed. Before a vote is called, a motion must be “seconded”.

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